Project 1 - Eisenhower Matrix Meets AI: Task Sorting on Autopilot

💭 What's the Problem?

Manually figuring out which tasks are urgent, important, or can wait is mentally draining, and let’s be honest, most of us either overthink it or skip it entirely. Even when we do sort them out, we often misjudge how long each task should take, which leads to wasted time, burnout, or straight-up avoidance. Most tools just throw everything into a flat list, with zero prioritisation or time-awareness. That’s not productivity—it’s chaos with a checklist.

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✨ My Solution:

I built a smart AI agent with n8n that automates my task life. Here’s what it does:

• Grabs task prompts from Telegram or new Google Calendar events

• Feeds them to Gemini AI, which:

  • Sorts them into the Eisenhower Matrix (Urgent/Important) based on my habits & preferences

  • Gives each task a catchy, gamified name

  • Adds smart tips & hacks to help get it done

  • Predicts how long it’ll take me to complete

  • Sends the final task to Todoist with all the tags, priorities, and deadlines – all set up and ready to go

It’s my little productivity engine ⚙️ that makes boring task lists feel more like quests.

🎯 Who’s This For?

• Students & young pros juggling classes, meetings, and side projects

• Productivity geeks who love Todoist and automation

• People who need a motivational boost (gamified task names FTW!)

• Anyone who wants their to-dos to be smarter, not longer

🛠️ Tech Stack:

• n8n – automation wizardry

• Gemini API – AI brain behind prioritizing, naming, and tip-dropping

• Google Calendar API – pulls in tasks

• Telegram Bot API – accepts my prompts

• Todoist API – task destination

• Prompt Writing & Custom Eisenhower Logic – to make the AI work like me

🔥 What I Learned:

• How to build real AI workflows with zero fluff

• Prompt engineering that actually reflects personal habits

• That productivity can be playful, powerful, and personal—all at once

⏳ Time Spent: Roughly 3 hours (yes, it was a flow state build 🧠💡)

🚦Status: Live and part of my daily workflow!